The economic downturn reduces a lot of people’s incomes. Lower incomones force us to use money carefully and to set priorities of our spending. On the other side the cost reductions should not stop us from achieving our goals. The following process shall help you to free up money from activities with lower priority so that you can keep those activities which advance the achievement of your goals.

Take your bank statements for the last three months and list the payments for activities in three columns.

The first column is related to cost of living such as rent, insurances, etc. Check how much of your income they represent and think of ways to reduce some of these items (change of provider, renegotiation, etc.). The second column is used for spending that is related to goals of lower priority. The third column is for the payments for activities related to your goals for life. Sum up the total of each column.

It becomes obvious that you probably have potential to shift funds to high priority activities or to reduce overall spending without touching these and cutting in the low priority payments. The current economic downturn is a good opportunity to start this exercise but I highly recommend doing it once or twice a year. In good times you might increase your savings or spend even more on the achievement of your goals for life.

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Prepare a sheet with an overview of all your insurance policies including the following information:

  • Insurance type
  • Insurance company
  • Policy number
  • Phone number
  • Contact person (e.g. your agent)
  • URL

In case of emergency or damage you can access the data quickly.

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Oct

04

You can save tremendous time in managing your personal finances by using a home banking software and internet banking. Here you find a few concrete tips on how to streamline your personal finance:

1) Make annual payments:

A lot of companies such as insurances offer discounts if you allow annual payments. But annual payments do not only reduce their administration costs, they also significantly reduce the time required to administrate your personal finance. So not only you will enjoy discounts but you will also have less hustle to ensure payment on time.

2) Use direct debit:

Use direct direct debit for regular payments to trusted companies such as your communication costs, utilities, etc. This will eliminate the risk of late payments and related penalties and you have one worry less. May be it is a good idea to check with your bank what rights you have to reject a wrong debit. Based on this you will have to set your schedule for checking the transaction on your bank account.

3) Create templates in your banking software:

You should use the Internet banking form your bank since it will reduce the number of time you need to go to your banks branch office. Within the banking software it also makes a lot of sense to create and save templates for payments you do from time to time. It will avoid you to fill in all fields from scratch each time.

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Aug

24

Some people carry a great number of credit cards with them. You can also significantly simplify the management of your personal finance by reducing the number of credit cards you own. If you chose the most common credit card company in your country you should be fine with one card only. Having one card only will have the following benefits:

  • One statement only, so it is easy to check all payments made
  • Less risk of overspending
  • In case of loss of the card only one hotline to call
  • A lean wallet

If you travel a lot or pay a lot for your business it might make sense to have a second card. Your primary card company might not be that strong in other countries. Especially with a corporate card from your company you should strictly separate private and business usage of credit cards although this might not be required by your company’s regulations. Keeping these accounts separate will allow you to easily match expenses for business and the reimbursement from your company.

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Aug

18

Even at home you should have a dedicated desk where you do all your paperwork. This will be the place where you go to take care of your financials, do correspondence, have your PC, etc.

This allows to to also focus when you do desk-work and you will also be able to organize your desk so that you can work very efficiently.

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Jul

13

Wherever possible, use the option of annual payments. Instead of taking care of monthly payments you only need to do so once. Many companies also offer additional discounts for annual payment schemes since it also saves them costs.

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Jul

07

Reduce your bank account to one only. This will reduce the work you need to check your statements and also pool your cash. Otherwise you might also spend a lot of time shifting money from one account to another.

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