Prepare a list of important phone numbers and contact details at a prominent place in your home. In case of emergency you will not waste any time in searching. Typical information for such a sheet is:

  • Emergency services (police, ambulance, fire station)
  • Your doctor
  • Family members & close friends
  • Your insurance broker
  • Your bank & credit card companies
  • Your children’s school

It will only take a few minutes to prepare that list but it can save precious seconds the day you might need it.

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Jan

10

1) Label your keys
Put tags on each key and label them. Choose labels you can use on both sides. The front side then can be used to inform on the purpose (e.g. Front Gate) of the key whereas you can put a telephone number on the back side in case someone finds a lost key.
2) Create duplicates
Make sure that you a keep a few duplicate keys. You can then also store some important keys at a neighbor’s or your parent’s place. Be very careful when hiding a key outside of your house. Professional thiefs are trained to find these place “no one would guess”.
3) Use colored keys
Keys with color
Keys sometimes look and feel similar. If you use different colors on the keys you save a few seconds each time you search for a key since your eye identifies a color much faster.
4) Keep spare keys in one place
Store all you spare keys in once central place at home or at work. Ideally you buy a key store in a stationery shop where you can properly hang them. This reduces the time to find the right key.
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Dec

06

Every household has a multitude of more or less regular  tasks for cleaning and maintenance and many people approach this in a random way. I recommend preparing a house cleaning and maintenance plan, which includes all regular tasks on a daily, weekly, monthly and annual base.

The best tools for administrating these tasks is a checklist. You can use gubb.net to maintain these checklists with a column for daily, weekly etc. If you life together with your family you can also assign a responsible person to each task and hang the checklist or plan at a central place. 

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Did you ever thing about how much time you spend cleaning your home throughout your entire life? Although this routine work represents a major part of our life’s, we behave like amateurs without thinking on how to streamline this often boring and unpleasant tasks. A lot of recommendations from professionals in the cleaning industry can also be used at home:

1) Don’t switch the TV on:

The TV distracts you and the danger of making a small break from time to time to watch some interesting part is high. Putting some dynamic music with a dynamic beat might rather motivate you in moving fast.

2) Tidy up first:

Don’t try tidying up and cleaning up the same time. These are two very different tasks that require different equipment and routines. You also cannot make a good cleaning job if there is clutter around. Before you clean you therefore have to tidy up first. If you have small kids you can use this to teach them that  if they do not tidy up their room does not get cleaned.

3) Use professional clothes:

Professionals in the cleaning industry use professional clothes with a lot of pockets. This allows you to carry a lot of equipment you need with you and reduces the distances you walk around. Putting on your “cleaning uniform” also helps getting the right mind-set to focus on cleaning without looking for distractions.

4) Get the right equipment:

Using the right equipment can significantly improve the results as well as the effort when cleaning stains, etc. Go to a good DIY or cleaning specialty store and find a competent sales representative to explain the best tools to you. Replace bushes and sponges. Ideally you write an expiry date on it with a water resistant pen.

5) Create a cleaning routine:

If you follow a routine you will get better and faster over time. Define an order of the tasks to be done and create checklist. You then complete the items from the top to the bottom and strike out each item when completed. Write down the time you started with the first task and calculate the duration when you finished the last item on your checklist. If you record the duration you can start competing with yourself to reduce it over time.

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Even the most organized person sometimes just throws away things in a corner. Don’t feel guilty but accept that a certain amount of chaos is normal. One of the best ways to keep keep chaos under control is to allow certain chaos corner in your home, such as:

  • A basket somewhere in the living room with magazines, newspapers, games, etc.
  • A chair of a sofa to collect bags or clothes
  • A drawer for stuff
  • A box with objects related to hobbies or other interests

It is important that you only allow chaos at these places. Otherwise clutter will slowly but surely spread from there into other areas of your home. Once per week it might also be a good idea to have a look at the chaos zones and to give them a quick brush up.

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One of the main sources for procrastination and wasted time is the TV. The purpose of the TV is to provide us information and to entertain us. Both can be done at specific times with specific programs.

  • Don’t run the TV in the background. Chances are high that suddenly find something interesting and stick to it.
  • Don’t flip through the channels without a clear target. If you are not looking for something specific switch the TV off.
  • Consider renting movies rather than watching them on TV channels with advertisement breaks. In total you spend less time to watch the movie and you benefit from uninterrupted entertainment.
  • It might sound a bit old-fashioned but the radio also is an excellent source of information. It is easier to listen to the radio than watching TV when doing something else at the same time (e.g. in the morning in the bathroom).
  • Consider using alternative sources for information on the Internet or through your mobile phone.

I am not against TV in general. It is about the right balance. Consider how many hours you spend in front of the TV in your life and how many of your dreams could be true now already had you been working on them instead.

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Every household keeps a collection of soap, shampoo and other cleansers. We usually do not change our brands frequently and the containers contents does not perish.

It therefore makes a  lot of sense to buy cleansers in large containers, so that you do not have to purchase them frequently.

On the other hand I recommend small dispensers. A friend working at Procter and Gamble once told me that they like selling big dispensers, because it unconsciously gives consumers a feeling of abundance which results in higher usage. A smaller dispenser has a notion of scarceness so you that you just use what you need. You have to refill the container more often but it saves you real money.

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A few very simple habits can significantly contribute to a clean home. The basic philosophy of these habit is: Do it now. Whenever you are in one of these situations, remind yourself the “Do it NOW” and it will slowly become a real habit.

1) Coming home from a trip:

Unpack your bags immediately. Put the clean stuff in your storage and put the dirty stuff directly into the washing machine.

2) Coming home from sports:

Unpack your bag, put your clothes directly into the washing machine and clean the equipment or accessories.

3) Washing:

After the washing machine finished directly put your clothes into the dryer or on the clothesline. Otherwise they get a bad smell and you have to wash them again.

4) Cleaning your shoes:

Clean your shoes when arriving home. Otherwise you might want to leave and realize that your shoes need a brush, you might not have the time to do this.

5) Undressing:

Put the clean things directly on a hanger and put the dirty things into the basket.

6) Mobile devices:

When arriving home directly connect mobile devices to their chargers, so that you never run out of battery just because you forgot it.

7) When cooking:

During cooking directly throw away the waste and keep cleaning the kitchen in between. You then do not have to clean a huge mess after you finished eating.

8) After eating:

Directly clean up yourself and wash everything directly or put it into the dishwasher.

9) Receiving mail:

When you open envelopes and boxes directly throw them away so that they are around for days or weeks. If you have to file something you better also do it immediately.

10) Getting up:

Make the bed just after you got up.

11) Tools:

After using gardening or other tools tidy them. This also increases safety in your household.

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Oct

22

Most people tend to buy things even if their use is seldom. The benefit is that it is always available when required. The disadvantage is that purchasing binds capital, requires space for storage and often also some kind of maintenance.

Have you ever though of renting things instead of buying? 

  • Media: Books, Music and Videos
  • Gardening equipment
  • Any kind of machinery
  • Vehicles (cars, bicycles, etc.)
  • Items for babies and kids
  • etc.

With rental services you will pay only when you use things and you don’t have to take care of maintenance etc. You keep your household, company or balance sheet clean from items that are used rarely only. Another advantage to goods with a long life period is that you often can use a more recent model from rental companies since you have to keep a bought one many years - even if newer technology is available.

I am sure that you find such companies in your town directory.

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Houses can burn or be broken in.  A big portion of the hustle afterwards is related to the loss of many important documents. If you think about it, you don’t need most documents to be stored close to you physically. I therefore recomend to scan the documents, so that you have the information available, but to physically store them in a secure safe at a bank or other specialized institution. Here is a collection of typical document falling under this category:

  • Birth certificates
  • Marriage certificates
  • Passports
  • Citizenship papers / Visas
  • Diplomas, school transcrips
  • House & property deeds
  • Insurance policies
  • Medical records
  • Wills

I keep most important documents scanned and save them on the Internet with the advantage of being backed up better than I ever did privately, being accessible from anywhere in the world.

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