Meetings that commence with delay are wasting all attendant’s time. If you are the organizer of a meeting, you can use a few techniques to increase the probability that your meeting will start o time.
1) Invitation:
State that the meeting will start sharp at the scheduled time. Make sure that all information such as building or meeting room name are on the invitation so that there are no excuses.
2) Reminder:
Send a reminder to the participants about 30 minutes before the meeting starts also confirming that the meeting commences sharp at the scheduled time.
3) Running the meeting:
First, you must be there on time! Close the door of the meeting room and start the meeting regardless of other people’s absence. In case of too many people missing you can also call the meeting off. Make sure that the meeting terminates as scheduled. If people come late there is less time for the meeting itself. You might also mark the latecomers in the meeting minutes if you find it useful.
4) Credits:
If you can, establish a system where latecomers have to pay into a central pot. This money shall hurt a little bit of you are late always. Regularly spend the money for the community on cake, coffee or other stuff. State that these benefits are with regards from the latecomers.
Related articles:
- How to create a good meeting agenda
- How to take meeting minutes
- Schedule regular meetings for the whole year
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