Our calendars at work often are full of meetings. The main problem with this is that your work does not get done during this time. If you are in meetings from the morning to the evening your email inbox flows over and your to-do list does not get shorter but longer.
If this is true for you I recommend to scrutinize your meetings using the following criteria:
- What am I supposed to contribute? If I just need information is it enough if I only receive the meeting minutes? What happened if you were not attending the meeting?
- Is it really mandatory to meet physically or can the meeting also be made in a teleconference? They often are shorter and you can do it from your desk without moving to a meeting room.
- Can you receive the information or confirmation required by sending an email?
There is no question that meetings are an important part of communication at work. But if these questions help you reducing just 10% of your meeting time, consider what you can all achieve during this precious time.
Related articles:
- Reduce meeting duration
- How to create a good meeting agenda
- How to take meeting minutes
- Plan transit time
- Schedule meetings at your place
Loading ...
[...] Read more here: Question if a meeting is really necessary [...]
So many meetings are called with a formidable agenda but without a clear statement of outcomes: what is to be changed as a result of the meeting, what are the objectives of having the meeting. One reason for this is that under the guise of the sharing/dispersal of information, the convenor(s) really want a dispersal of responsibility.
Always insist that expected outcomes are clear.
Yes! what do you really expect from the meeting? We must have a crystal clear about the goal, if not the meeting is unnecessary.
To me, meeting is important to do marketing and PR works. We are now very lucky because the the internet media such as website, blog, podcasting play huge function gradually replace the face to face meeting.
I had proven it to myself - closing a few deals with mentioned media without spending a minute, meeting my customers. Good luck