A good agenda is a powerful tool to steer a meeting effectively. If you are in charge of organizing a meeting besides defining the schedule you will have to define the agenda. A good meeting agenda includes the following items:
- Date and time
- Meeting location
- Participants & guests
- Excused absentees
- Optional: Dresscode (e.g. for offsite meetings)
- Agenda item name
- Agenda item type (Information, decision, action)
- Agenda item duration
- Agenda item owners name
Did you ever experience a discussion at the beginning of a meeting on who was to take the minutes? A very effective way to avoid such discussions is to already name the person who will take the minutes in the agenda which is distributed before the meeting. For regular meetings you might have an order (most common is alphabetic) so that it is everyone’s turn in a while.
Last but not least - follow your agenda during the meeting.
- No meeting without agenda
- No meeting without meeting minutes